Assistant to the Director of Sport

The Assistant to the Director of Sport supports the Director of Sport with the operation and management of the school's sports program. This is a full-time ongoing non-teaching position.

Position: Assistant to the Director of Sport Campus: Senior Campus Reports to: Director of Sport

Collaborates with: Director of Sport

Key Relationships: Staff, students, parents

Position Summary

The Assistant to the Director of Sport is responsible for assisting with the operation of the School Sport Program, coaching a range of school sports and assisting with sports administration to ensure a smooth and efficient organisation of the Sports Faculty. This role includes work hours before, during and after regular school day hours with flexibility to meet this requirement being a key component of the position.

Key Responsibilities

Operate the School Sport Program

  • Operate allocated school sport programs for students including after school basketball, sailing, equestrian and mountain biking – this will include promotion, team entries, team selection, compliance, uniforms, transport etc.
  • Organize and schedule sports events as required by the Director of Sport
  • Maintain and manage sports equipment, sports kit and sports materials.
  • Maintain and manage inventory control of all sports materials in a proper manner. 
  • Ensure all equipment, facilities, and bookings are made to ensure programs operate smoothly
  • Liaise with external sporting organisations and attend any meetings that are required.
  • Learn to operate software programs that are required by the sporting organisations that we are involved with
  • Utilise the school activities program to run sport-based units to enhance sporting opportunities for students
  • Organise external venue bookings and referees/umpires as required

Coach a variety of School Representative Sports

  • Provide age and ability appropriate coaching programs for School sports including basketball, soccer, softball, volleyball, AFL football, indoor cricket, netball, athletics, cross country as well as before school fitness training.
  • Work with coaches and school staff to deliver coaching programs
  • Assist SIS staff with team selection and organisation.
  • Select teams for Vic College Basketball Championships
  • Attend and assist with the operation of school and representative sport competitions
  • Monitor attendance at training and matches.

Assist with Sporting Administrative Duties

  • Assist the Director of Sport with a variety of administrative duties to ensure the efficient operation of the School Sports Programs, including the preparation of Homestead Carnivals and SIS Carnivals as well as attendance at these events.
  • Update, distribute and monitor permission notices for upcoming school sport competitions using Operoo.
  • Maintain and update Sports Noticeboards (including electronically), prepare newsletter and magazine articles, keep Sport content on the Portal up to date, and promote sport at the school through all means available.
  • Organise co-curricular permission notices and keep the co-curricular database up to date
  • Manage the Woodleigh PlayHQ and teamo app for after school basketball.
  • Organise chargebacks each term for students involved in sport
  • Be accessible and available to students with sport enquiries.
  • Be accessible and available to parents with sport enquiries.
  • Supervise the PE/Sport trainee and provide direction and support for them.
  • Drive students to sporting events both in school time and outside of school time as required utilising school buses.


  • Ensure the professional operation of all sports programs
  • Clearly communicate program information to staff, students and parents
  • Seek feedback on the operation of all programs with the aim of continuous improvement.

Work Health and Safety, Compliance

  • Ensure all programs operate in accordance with the School’s Work Health and Safety procedures
  • Ensure all programs operate within compliance requirements especially related to working with children
  • Ensure all programs adhere to the School procedures
  • Ensure all programs also meet the relevant sporting bodies requirements for compliance, child safety and risk.


  • Other duties as required.

Applicants should be able to demonstrate experience or skills in the following areas:

Experience and Skills

  • An understanding of appropriate behaviours when engaging with children
  • High level organisational and time management skills, including attention to detail, accuracy and ability to remain task-focused.
  • Sound computer skills including knowledge and experience with word processing spreadsheets and various database software and internet procedures.

Interpersonal Skills

  • Ability to work as part of a team
  • High levels of communication with parents, students and institutions
  • A high degree of confidentiality
  • Customer service mentality
  • Ability to maintain strong relationships
  • Ability to relate to external stakeholders and the wider community
  • Positive and courteous

Education and Qualifications

  • Tertiary qualifications in Sports Coaching, Sports Administration or equivalent would be highly regarded

Personal Qualities

  • A commitment to Woodleigh’s Values of Respect for Self, Respect for Others and Respect for the Environment
  • The determination to strive for personal best
  • A willingness to innovate and encourage the development of creativity
  • Conditions of Employment:
  • A Working with Children’s Check is required for this position.
  • A valid Driver’s and Bus Licence is required for this position.
  • Qualification and First Aid Training confirmation are required for this position.
  • Woodleigh is an Equal Opportunity Employer and is committed to appointing staff on the basis of merit.
  • At Woodleigh School, we have zero-tolerance for child abuse and are committed to acting in children’s best interests and keeping them safe from harm.  All staff are to abide by the Child Safety Code of Conduct.
  • It is a condition of employment that all staff take responsibility for a safe and healthy work environment and have a commitment to equal employment opportunity and a workplace free from discrimination and harassment.
  • All staff are required to observe and uphold all of Woodleigh’s Privacy policies and procedures as implemented or varied from time to time.
  • Woodleigh operates a smoke-free work environment.


This is an ongoing, full-time position.

To Apply

Applications should be addressed to HR and submitted via Seek.

If you have any queries relating to this position please email Ben Davenport, Director of Sport

Applications close at 5pm, Monday 10 May 2021.


Located on Victoria's Mornington Peninsula, Woodleigh School is an independent, coeducational school comprising two Junior Campuses, Minimbah in Frankston South and Penbank in Moorooduc and a Senior Campus in Langwarrin South.

At Woodleigh, education is focused on our commitment to the holistic development of every student. We provide a nurturing and challenging environment that supports students to build the knowledge, skills and dispositions that they will need to thrive at and beyond school. We aim to develop independent, resilient, creative and compassionate individuals who can find personal success in life while making a positive contribution to the communities in which they live. 

At Woodleigh School, we see the development of academic learning, personal wellbeing, and student engagement as being interdependent. As a result, we promote the development of student outcomes across the essential elements of learning: the understanding of concepts, the acquisition of knowledge, the mastery of skills, the development of productive attitudes, and the ability to perform meaningful tasks in real-world settings. We understand that such deep learning is best cultivated in safe, supportive and respectful environments where students can take risks, question their assumptions, respond creatively, and explore new ways of thinking.  

The Woodleigh Teacher

A teacher at Woodleigh School: 

  • Encourages a culture of mutual respect, inquiry, innovation and learning 
  • Places an emphasis on the 5 Elements of the Woodleigh model for Personalised Learning in their professional practice  
  • Real-world learning 
  • Assessment for learning 
  • Life-long learning 
  • Student agency, coaching and mentoring  
  • Wellbeing and engagement 
  • Communicates effectively with students and families about student learning and progress 
  • Sets high academic achievement expectations 
  • Identifies and supports students' social, emotional, and behavioural learning needs 
  • Facilitates, designs and engages with effective collaboration 
  • Provides timely feedback and collaborates with others to offer specialised support 

Woodleigh School is an equal opportunity employer. 

Woodleigh School is committed to a Child Safe school environment and has zero-tolerance for child abuse.